Riding schools and equestrian sports

Volunteers are indispensable in equestrian sports as they help to keep costs low. As well as helping out with dressage, grooming and/or adjudication, their support may also be needed for riding lessons and competitions. After all, a well-functioning riding school cannot do without a steadfast team of volunteers. So, why not try ShiftPlanner and let your volunteers take the reins! Not only does it take away the stress of scheduling shifts, but it also means that you have more time to focus on the provision of great equestrian activities.


Roosteren voor de hippische sport
Vrijwilligers bij een manege.

Creating a roster

Use forms to quickly draw up a roster. Simply specify the time period and the number of people required each day and there you have it. The roster is ready!

Sending a registration request

After creating the roster, you need to send out a registration request. Volunteers will then receive an email with an access token, which they can use to log in and sign up for shifts.

Transferring a shift

If a volunteer is no longer able to make a shift, he or she can easily transfer it to another volunteer. This can be done by sending out a request to he or she fellow volunteers.

Setting automatic reminders

Volunteers receive an automatic reminder a few days prior to each shift, which reduces the chance of no-shows.

Modify your profile

Volunteers can modify their profile (e.g., address, phone number, e-mail, photo, etc). If, as the coordinator, you prefer to manage this yourself, you can disable this functionality.

Scheduling shifts directly

As the coordinator, you can set a deadline for when volunteers need to have registered for a shift. If they fail to register before the deadline, you can allocate shifts for them.

Grouping volunteers by workstream

You can create groups for volunteers with specific qualifications (e.g., first aid, accounting, etc.) so that only those with the required skillset can register for certain shifts.

Importing volunteers from another system

If the orgainzation uses a specific database or administration system, you can have the option to download relevant data and import it into ShiftPlanner via an Excel or CSV file.

Creating a photo album

You can also use ShiftPlanner to create a photo album, which you can sort by name, age or length of service.

Tracking absenteeism (no-shows)

Keep abreast of the volunteers who do not show up for their shifts. With ShiftPlanner, you can collect and view statistics on absenteeism.

Exempting volunteers

If some volunteers already do a lot for the school, you can exempt them from receiving mandatory shift requests.

Monitoring hours and shifts

With ShiftPlanner, you can see exactly how many hours and/or shifts a volunteer has done. This information is also downloadable.

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Learn how to use ShiftPlanner with our easy-to-follow infographic!

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